Rules & regulations
Waste Removal
It is crucial to ensure a clean and environmentally responsible environment. Therefore, we have outlined the waste management guidelines and procedures that exhibitors and contractors must follow during the build-up and dismantling phases.
Exhibitors and appointed contractors who are responsible for building and decorating stands must maintain cleanliness by removing all waste and debris from the stand and its surroundings every day during build-up and dismantling.
Exhibitors must provide information on how they plan to manage waste removal during build-up and dismantling through the Abraxys Platform as part of the Stand Plan Submission Process. Exhibitors and contractors have the following waste removal options:
- a. The official supplier, Servifira: ur official and recommended waste management supplier.
- b. An external (non-official) supplier of their choosing: Exhibitors and contractors may choose a non-official waste management supplier of their preference.
- c. Self-Removal: Exhibitors and contractors can handle waste removal themselves.
Please note: Exhibitors and Contractors choosing self-removal must hire a minimum number of waste containers from servifira to account for any debris left at the end. The quantity of containers required is based on the size of the stand.
| Stand size | Waste Container | |||
|---|---|---|---|---|
| Build-up | Dismantling | |||
| 240 l | 1 m3 | 240 l | 1 m3 | |
| Up to 25 m2 | 1 | 1 | ||
| Between 25 m2 and 50 m2 | 2 | 2 | ||
| Between 50 m2 and 150 m2 | 1 | 1 | ||
| Between 150 m2 and 200 m2 | 2 | 2 | ||
| Over 300 m2 | 3 | 3 | ||
It is the responsibility of the Exhibitor to ensure their Contractor includes recycling and waste removal within their stand build planning.
Important Guidelines:
- a. Sharp items must be properly wrapped and disposed of safely.
- b. All carpet tape must be removed from the floor to prevent damage.
Waste Container Management Process:
- a. Waste containers can be ordered from the official supplier, Servifira; or hired through an external supplier.
- b. Waste containers can only be placed in a pre-assigned slot that will be allocated by the Fira Barcelona.
- c. Only one container can be used at a time. Any exceptions must be authorised by Fira Barcelona in advance.
- d. Note for External Suppliers:
- Operating inside the venue incurs a logistics fee for external suppliers.
- External suppliers will need to purchase a special vehicle pass to access the venue at the Logistics Office (Resa).
- External supplier waste containers are not permitted to remain in the venue overnight during the event period. They must be removed before the end of each day.
- e. For more information, please contact Fira Barcelona at: mwcbarcelona.waste@firabarcelona.com
Waste Removal Handover Certificate:
- a. Before leaving the venue at the end of build-up and dismantling, every exhibitor/contractor must have their space inspected by a representative from the Waste Patrol Team.
- b. The Waste Patrol Team will issue a Waste Removal Handover Certificate as proof of a clean stand.
- c. Exhibitors without a Waste Removal Certificate may be subject to additional charges.
- d. To contact the Waste Patrol Team, please reach out to the respective Hall Managers.
Waste Penalties:
- a. A ‘clean up’ fee of €300/m2 based on the stand size will be charged to exhibitors for any materials remaining at the stand after the dismantling period. This fee is applicable regardless of the quantity of material left behind.
- b. Exhibitors will be charged a 'waste abandonment fee' of €5,000, in addition to the cost of removing abandoned materials within the venue.
- c. Please note that CCTV surveillance is in operation within the venue to ensure compliance.
