Rules & regulations
Stand Plan Submission
All Exhibitors with ‘Space Only’ stands must submit detailed stand plans to be independently inspected for compliance with the rules and regulation set forth in this Event Manual, as well as the prevailing building and safety regulations.
Exhibitors are responsible for ensuring that their stand designers and contractors fully understand the requirements and regulations set forth in this Event Manual, and are following all applicable regulations and legal requirements.
Stand Plan Requirements
The stand plan submission process also includes the submission of certain mandatory safety documents which collectively make up the 'stand plan submission'. The full ‘stand plan submission includes:
* More information and guidance on the above-mentioned safety documents can be found in the General Safety Regulations section of this Event Manual. Stands plans and Waste Removal Information must be submitted directly through the Abraxys Plan Upload Platform all other safety documents can be found in the Forms & Deadlines sections of this Event Manual.
Submission of all mandatory safety documents is a conditional requirement for the exhibitor's contractors to enter the venue during build-up. Once all plans and documents have been received and approved, a 'Permission to Build' Certificate will be issued. The Digital Contractor Pass' for all workers associated with a stand will not be activated until the 'Permission to Build' Certificate has been issued. Workers without an 'active' Digital Contractor Pass will be automatically refused entry.
Click here to upload your stand plans and documents
Safety Rules
Please carefully click here to read the Electrical Safety Rules before ordering additional electrical switchboards.
Double Deck Power
If you are building a Double Deck Stand and require electricity on the upper level please contact Servifira in order to make sure that the cables reach up to the required location.
UPS Availability
A limited number of UPS’s (Uninterruptible Power Supply) are available from Servifira to protect your equipment in the event of a temporary power cut, please contact Servifira for more information and prices.
24h Power Setup
Orders of additional power will be installed with a separate switchboard. Hence, if you need a 24-hour power supply you will have two different switchboards. Each switchboard will be clearly labelled to distinguish between daytime and 24h supplies.
Board Location Required
It is compulsory for any additional switchboards ordered to show a location in the online plan provided during the ordering process.
Abraxys Ltd are the official plan inspection agency who will be reviewing all plans and documents. Abraxys Ltd will also be supervising the onsite build, ensuring that stands are being build according to plan.
Details of how you should submit your stand plans and documents are explained below.
The deadline for ALL plans and documents to be submitted is Monday 24 November 2025
Safety Rules
Please carefully click here to read the Electrical Safety Rules before ordering additional electrical switchboards.
Double Deck Power
If you are building a Double Deck Stand and require electricity on the upper level please contact Servifira in order to make sure that the cables reach up to the required location.
UPS Availability
A limited number of UPS’s (Uninterruptible Power Supply) are available from Servifira to protect your equipment in the event of a temporary power cut, please contact Servifira for more information and prices.
24h Power Setup
Orders of additional power will be installed with a separate switchboard. Hence, if you need a 24-hour power supply you will have two different switchboards. Each switchboard will be clearly labelled to distinguish between daytime and 24h supplies.
Board Location Required
It is compulsory for any additional switchboards ordered to show a location in the online plan provided during the ordering process.
Fully detailed, scaled plans and designs must be submitted for all Space Only stands and meeting rooms planning custom build.
- Technical drawings at a scale of 1:50
- Event and venue details, together with stand and hall numbers
- Metric dimensions clearly marked
- Plan and elevation drawings, together with a visual
- Details of all materials used, together with all required certificates
- Electrical plan
- Evacuation plan showing all necessary smoke detectors, escape route signage and locations of fire extinguishers
- Full details of any rigging requirements or hung elements
- Height of all elements, together with measurement of the highest point
- Vision panels in all storage and meeting room doors
- Evidence that all storage / meeting room doors do not open out onto the aisle. Storage or meeting rooms situated away from the aisles must have doors that open outwards - not onto a gangway, only inside the stand space
- Fixing details for suspended or cantilevered sections of the stand using suspension wires
- Detailed explanation of floor coverings, together with all required certificates
- Platforms - height, materials and details of wheelchair access ramp dimensions
- Confirmation that all platforms have rounded corners and edging to stop carpet lifting away from the edge of any platform
- Details of any large equipment and how it will be fixed securely, including secondary fixings
- Details of how stands will be finished at the top
Stand Building Regulations & Plan Review All the above requirements must include the specific requirements provided in the Stand Building Regulations section of this Event Manual, and any local building and safety regulations.
Photographs, hand drawn plans, faxed drawings or drawings from other events will not be accepted.
Upon receipt of the detailed plans and designs, Abraxys Ltd will determine whether the structure is 'non-complex' or 'complex'. Complex structures will require additional review and approval from Graó Tècnic, the official venue engineers. Abraxys Ltd will pass such plans to Graó Tècnic who will then take on direct contact with the Exhibitor or their contractor. Abraxys Ltd will coordinate all approvals and will issue the 'commence to build’ letter once all approvals are received.
A complex structure is any form of construction, of any height which would normally be designed by an engineer or has, through a risk assessment, been found to provide a significant risk. In relation to this event, complex structures are defined as:
- Double deck stands with under passes or staircases to any area.
- Suspended structures that require ten (10) or more rigging points or are classed as 'complex' by Abraxys Ltd
- Platforms and stages over 50cm in height and those including staircases
- All outdoor structures (due to their possible exposure to harsh weather conditions structures built in the outdoors need to withstand wind speeds of up to 100km/h)
- Where there is a raised area (e.g., seating area) above the general height of the floor or platform.
- Where machinery or other heavy element is displayed other than at ground level. An example might be a machine which is on a steel frame to be seen at eye level. Structural calculations would be required, together with other details
- Where there is any form of tiered or 'grandstand' style seating
- Stands bigger than 100sqm due to local regulation regarding escape routes
Rules relating to the build of a complex structures are rigorous. All construction is subject to the rules and regulations of the Spanish CTE (Código Técnico de la Edificación). Please click here to view the Spanish CTE (Código Técnico de la Edificación) All complex structures and complex suspended structures / rigging must receive a formal certificate of stability from Graó Tècnic, the official venue engineers. This certificate has a related cost which will be communicated to the Exhibitor by servifira.
The above descriptions are a guide only and due to the nature of the regulations cannot be comprehensive. It is the decision of the venue, structural engineers and Abraxys Ltd as to whether the stand must be deemed complex. Their decision is guided by global exhibitions regulations and local law, it is final.
The Organisers, the venue or the official structural engineers reserve the right to request structural calculations and approvals at the expense of the exhibitor, pre-show or on-site, for any structure at the Event as necessary.
In addition to the requirements listed above for all stand plan submissions, plans for complex structure must also include:
- Distribution plans of both levels of the construction (not included with other documentation)
- Technical calculations signed off by a structural engineer
- Plan of load disturbution of the stand, together with a visual
For any queries regarding stand plans approval or stand building regulations, please click here to contact Abraxys Ltd.
For any queries regarding complex structures and complex suspended structures, please click here to contact Graó Tècnic.
