Rules & regulations

Virtual reality, augmented reality and mixed reality involve immersive activities that distract and change the view of a participant’s actual surroundings. Such activities have the potential to cause injuries resulting from tripping, running into or striking walls, furniture, other objects or people. In conducting VR, AR or MR activities, an Exhibitor must adhere to the following guidelines:

• Activities must only take place in a safe environment
• Exhibitors must ensure the area is completely free of any objects, walls, furniture or other items that participants can bump into or knock down when using the headset
• Trained staff must be present at all times to ensure best practices and supervise the activity to ensure the participant’s safety
• Participants should not handle sharp or dangerous objects while in the experience
• Screens that are on / adjacent to the aisles are not permitted to be used for VR, AR or MR in order to avoid congestion in the gangways
• If the activity requires a queue system or a large gathering of people, this must be included within your stand footprint

Virtual reality (VR), augmented reality (AR), mixed reality (MR) activities may also involve certain health risks. Such risks include motion sickness, nausea, dizziness, seizures, disorientation, loss of balance, and post-traumatic stress disorder responses. Exhibitors must ensure that participants in VR, AR or MR activities are fully aware of the health and safety warnings pertaining to such activities including through the use of safety signs to inform attendees of such risks. Exhibitors are solely responsible for all risks and liabilities associated with any VR, AR, MR or other activities conducted at its stand.