Rules & regulations

Robotic Devices

This regulation outlines the safety, placement, and operational requirements for showcasing robotic devices or automated machinery at the event. It ensures safe interaction with attendees and compliance with international standards. 

Approval and Inspection

All robotic devices or automated machinery must be approved in advance by the Organisers. Devices will be inspected onsite by the Health & Safety Team. Exhibitors may be asked to provide additional documentation or clarification regarding safety features.

Placement and Stand Boundaries

All devices must remain strictly within your stand space.

Placing devices in public aisles, gangways, or communal areas is strictly prohibited, as this can obstruct attendee flow and poses a safety risk.

Any device found outside your stand space may be shut down immediately and reported to venue security.

Repeated violations may result in suspension of your company’s event passes and/or disconnection of your stand’s power supply, at the discretion of the Organisers.

1. Human-Interactive Devices

If your robotic device is designed for direct human interaction, the following conditions apply:

• A trained operator must be present at all times.This person must be familiar with the device’s functions, controls, and emergency procedures.
• Devices must comply with European safety directives and international standards.
• Submission Checklist (via Robotic Devices Form):
• Description of activity and attendee interaction
• Stand layout with device location
• CE compliance certificate or safety justification
• Technical safety documentation (e.g. emergency stop, sensors)
• Risk assessment with hazard controls

Note: Devices without CE marking (e.g. prototypes or non-EU equipment) may be accepted if a safety justification is provided (e.g. UL/ANSI certification, internal testing). Organisers may require additional safeguards based on risk.